Privacy Policy

Office Kuratomi Singapore Pte. Ltd. (hereinafter referred to as the "Company") has established the following personal information protection policy (hereinafter referred to as this "Privacy Policy") in accordance with the Act on the Protection of Personal Information, and endeavours to handle personal information appropriately.

1.

Name and Address of the Business Operator and Name of its Representative

Name of the Company: Office Kuratomi Singapore Pte. Ltd.
Registered office: 1 Marina Boulevard, #28-00 One Marina Boulevard, Singapore 018989
Representative: Yuya Kuratomi

2.

Acquisition of Personal Information

The Company acquires personal information to the extent necessary for the operation of its business. The principal examples of the information acquired are as follows.

Information provided at the time of an inquiry or consultation (name, contact details, e-mail address, etc.)
Information submitted in connection with the consideration of an investment or a business succession, or in connection with the performance of the Company’s business (financial information, asset information, shareholder information, contract-related documents, etc.)
Information acquired at meetings and interviews
Information relating to settlement (information on financial institution accounts, information on payments and payment methods, etc.)
Information automatically acquired when the Company’s website is used (cookies, access logs, etc.)

3.

Purposes of Use of Personal Information

The Company uses the personal information it acquires for the purposes set out below and, except where permitted by laws and regulations, will not handle such information beyond the purposes of use publicly announced or notified in advance.

(1): Verification of the identity of persons making consultations or registering matters, and management of such matters
(2): Performance of business relating to investment, business succession and management support (including the purposes set out below)
a.Searching for and evaluating candidate investment targets and candidate business succession targets, corporate valuation, and the conduct of, or support for, financial, legal and other due diligence
b.Support for the consideration, matching, negotiation and implementation of investments, acquisitions of shares or businesses, business alliances and the like
c.Management support, monitoring and support for the establishment of governance structures following an acquisition or investment
(3): Planning, operation and provision of information regarding seminars, webinars, information services and the like of the Company relating to investment, business succession and management support
(4): Responding to inquiries, consultations and requests, and management of records thereof
(5): Provision, operation and improvement of the Company’s website, online data rooms, cloud services and the like (access analysis, security measures, improvement of usability, etc.)
(6): Provision of information on, and implementation of marketing measures for, services and events relating to investment, business succession and management support provided by the Company or its business partners
(7): Responses based on laws, regulations and guidelines, such as the exclusion of anti-social forces, measures against money laundering and the financing of terrorism, and sanctions risk management
(8): Sending of greetings and greeting cards
(9): Provision to third parties by the methods described in this Privacy Policy
(10): Exercise of rights and performance of obligations under contracts or under laws and regulations, and responses incidental thereto
(11): Other purposes necessary to carry out transactions with the individual appropriately and smoothly
(12): Recruitment activities (screening, responding to applicants, communications, management of screening materials, etc.)

4.

Implementation of Security Control Measures for Personal Data

The Company takes necessary and appropriate measures to prevent the leakage, loss or damage of the personal data it handles, and manages personal data appropriately. The Company also exercises appropriate supervision over its employees and other personnel with respect to the handling of personal data and, where it entrusts the handling of personal data to a contractor, supervises that contractor so that the contractor manages the personal data appropriately.

5.

Provision of Personal Data to Third Parties

The Company will not provide personal data to third parties without the prior consent of the individual, except in the following cases.

(1): Where the provision is based on laws and regulations
(2): Where the provision is urgently necessary for the protection of the life, body or property of a person and it is difficult to obtain the consent of the individual
(3): Where the provision is particularly necessary for the improvement of public health and it is difficult to obtain the consent of the individual
(4): Where it is necessary to cooperate with a state organ, a local government, or a person entrusted by either of them, in performing affairs prescribed by laws and regulations, and obtaining the consent of the individual is likely to impede the performance of those affairs
(5): Other cases where provision is permitted by laws and regulations

6.

Provision to Contractors

In order to conduct its business smoothly, the Company may entrust all or part of its operations to external service providers and provide them with the personal information necessary for that purpose. Such operations include the following.

Professionals providing specialist services in legal, financial, tax, and human resources and labour matters (attorneys, certified public accountants, tax accountants, labour and social security attorneys, etc.)
Advisers conducting corporate valuations, various forms of due diligence, and valuations of shares and businesses
External investigation agencies conducting KYC/AML and sanctions risk screening
Financial institutions, payment service providers, trust banks and the like
SaaS providers of online data rooms, cloud storage, customer relationship management (CRM), electronic contracting, settlement and the like
IT vendors responsible for website operation, system maintenance, infrastructure operation and information security measures
Service providers responsible for marketing automation, e-mail distribution, event operation and the like

The Company enters into confidentiality agreements with its contractors and exercises appropriate supervision, so as to ensure that personal information is handled securely.

7.

Procedures for Requests for Disclosure, etc. of Retained Personal Data

Where the Company receives any of the following requests from the individual, or from a duly authorised agent of the individual, with respect to retained personal data held by the Company, the Company will confirm in accordance with its prescribed procedures that the requester is the individual (or the agent of the individual) and will then respond in accordance with the Act on the Protection of Personal Information and applicable foreign personal information protection legislation.

(1): Notification of the purpose of use
(2): Disclosure (of the content of the retained personal data held by the Company)
(3): Correction, addition or deletion
(4): Cessation of use or erasure
(5): Cessation of provision to third parties

Any person wishing to make such a request should contact the Company at "8. Contact Point" below.

8.

Contact Point

For questions or complaints regarding the Company’s handling of personal information, or for requests for disclosure, etc. under the preceding Section, please contact the following.
Contact:

9.

Use of Cookies, etc.

The Company’s website may use cookies and similar technologies for purposes such as improving its services, enhancing convenience and analysing usage trends. For the Company’s Cookie Policy, please refer to the following page.
[Cookie Policy]

10.

Changes to this Privacy Policy

The Company may revise this Privacy Policy in response to amendments to laws and regulations, changes in the content of its business and other circumstances. Where this Privacy Policy is revised, the Company will promptly post and publish the revised Privacy Policy on the Company’s website or by other means. In addition, where there is a material change, the Company will notify or inform the individual by an appropriate method.

End